Macs

Faculty working on Macs must use RDP or go to a Windows computer in order to preserve links within Word documents when saving as a PDF. Otherwise, the links will not be live in the PDF file.

Windows

Create and save the original file as a Word document. Be certain to add ALT text to images and shapes. Select "File > Save As" and change the "Save as type:" field to "PDF". An accessible PDF with ALT text tags on images will be created.

Campus Scanners

Augsburg printers provide the capability to scan a document and email it to yourself as an OCR (Optical Character Recognition) PDF file. The OCR means the file will be converted to text as opposed to an image. Find the scanners capable of OCR on https://iprint.augsburg.edu

Use Read Write Software

Download this software to convert image-based texted (scanned as picture) to actual text (readable and searchable). Learn more about how to install Read Write software. Please also refer to this guide on how to use Read Write software for Windows.

Testing for Accessibility

• Can a sentence be selected with the cursor? If not, then the PDF is probably an image which cannot be read by a screen reader.
• Can you search the PDF? If not, it is probably an image.
• Does text appear when a picture is clicked to indicate the ALT text field has a description?
• When opened in a program such as Natural Reader, is the content readable?
  
  

http://go.augsburg.edu/altpdf

1. Open System Preferences (this can be found in the Apple menu)

2. Click on Security and Privacy

3. You may need to click the lock and enter your password in the bottom corner in order to make changes.

4. Select the option that says "Anywhere."

5. When prompted, click Allow From Anywhere.

You can now install any compatible software, regardless of its origin.

For security, you should repeat these steps when you are finished (selecting "Mac App Store and identified developers") to re-enable Gatekeeper.

1. Use media transcription standards such as those adopted by the FCC. These include: accurate spelling, sentence case, proper grammar and punctuation, when there are multiple speakers, identify who is speaking in the video using speaker labels, capture non-speech sounds inside [square brackets], transcript verbatim for broadcast media. Be careful not to obscure onscreen text with captions.
   
   
   
2. Access YouTube while logged into your Augsburg account: Click the Google Apps button and select YouTube.  If YouTube is not listed, click "More" to find the YouTube app.
   
   
   
   
3. Click Sign In to log into YouTube.
   
   
   
   
4. If you have multiple channels, select the one you wish to work in. Otherwise, click the left menu and select "My Channel".
   
   
   
   
5. Select the Upload button.
   
   
   
6. Select the security of the video and drag the video file into the window.
   
   
   
   
   
7. Fill in the Basic info, such as title of the video. Make sure to select the "Advanced Settings" tab to remove the commenting/rating options and to enabled Community Contributions to captions. When the video processing is complete, click the blue "Publish" button in the upper right.
   
   
8. Click the "Video Manager" button.
   
   
   
9. Click the "Edit" drop-down and select "Subtitles/CC" to add captions.
10. Click the blue "Add new subtitles or CC" button, and select the preferred language.
    
    
11. Click "Transcribe and Autosync" to listen to the video and type as you go. The video will pause during typing. You can also paste in a script you typed ahead of time which usually generates a more polished set of captions.
    
    
12. Select the blue "Set Timings" button and apply to "My drafts" to align settings with your typed transcript. A new window will open showing the captions along with timings. Make edits and then click the blue "Publish" button.
    
    
13. If you already have many videos uploaded to YouTube which need captions, it can help to allow community contributions. From the Video Manager, click the "Actions" button > "More actions..." > "Community Contributions".
    
    
    
    
14. Select the option to allow viewers to add closed captioning content and click the "Submit" button.
    
    
    
    
15. The update may take some time to process. Check the box and click the "Yes, submit" button.
    
    
    
    
16. Share the link to contribute to your channel:
    
    
17. Now anyone can add closed captions by clicking the gear (or settings) icon on the lower right corner of the video frame and selecting "Add subtitles/CC", or they can use the shared contribution link to view a list of videos and select the "Contribute" button under the Action column.
    
    
    
    
18. Select "English" as the language if this will be the preferred caption language.
19. Prepare to play the video and type in the "Add subtitles" text box. The video will pause as you type unless you uncheck this option (located below the video). If the video does not auto-play after you stop typing, press Shift + Spacebar to start it up again. It will automatically pause when you begin typing.
    
    
    
    
20. Once the video has been captioned, it needs to be reviewed. Check for and fix typos or wrong subtitles. Click "Approve" to finish the review (it can be approved by the owner of the video which is best in the case of Augsburg materials or it will automatically be approved after a number of approvals are made).

keywords: closed caption, closed captioning, closed-caption

Shortlink: http://go.augsburg.edu/youtubecc

First you would want to install the program, if not already on your computer. Lab machines on-campus should already have the Handbrake program installed.

Go to handbrake.fr to install the program.

Windows

1. Click the .exe file to open the installation setup
   
   
2. Once the installation has completed, open the HandBrake program
   
   
3. To find the file you need to resize. Click the "Source" button in the upper lefthand corner of the program. In the submenu that pops up press "Open File" .
   
   
4. Browse for the file that you need to resize, select it and click "Open". (for instance selecting a DVD movie disc you've inserted)
   
   
5. Once you have the file chosen, click on the "Video" tab, below the section labeled "Output Settings"
   
   
6. There is a slider labeled "Constant Quality" that ranges from 0 to 51 (51 being the worst quality and the smallest file while 0 is the best quality with the largest file size). Choose the quality you want based on how big of a file you would like. Suggested values are 18 - 20 for standard definition and 20 - 23 for high definition. A value of 0 will result in a file size larger than the original. 
   
   
7. After this, click the "Browse" button to choose a destination for your file. 
   
   
8. Navigate to the folder where you would like save the new video and type a name for the file in the "File Name" box at the bottom of the screen.
   
   
9. Click "Save" and the location you chose will now appear under the Destination heading. 
   
   
10. Press "Start" and the file will begin resizing. 
    
    
11. The new video file will appear in the destination folder you chose.

Repeat steps if the file is still too large, dragging the "Constant Quality" slider higher.

Mac

1. Open the .dmg file and drag Handbreak.app to the applications folder. Once the program is installed, open it.
   
   
2. Once the program is opened. Click on "Normal" under the preset sidebar.
   
   
3. To find the file you need to resize. Click the "Source" button in the upper lefthand corner of the program. In the submenu that pops up press "Open File".
   
   
4. Browse for the file that you need to resize and double click.
   
   
5. Once you have the file chosen, click on the video tab near the middle of the interface.
   
   
6. There should be a slider that ranges from 0 to 51 (51 being the worst quality and the smallest file while 0 is the best quality with the largest file size). Choose the quality you want based on how big of a file you would like.
   
   
7. After this, press Start (next to the Source button) and the file should automatically resize from there.
   
   
8. Once you are all finished, you can upload the file to the internet.

Repeat steps if the file is still too large, dragging the "Constant Quality" slider higher.

(keywords: resize, upload, handbrake, windows, mac)

Last Modified: 2015/03/18

1. Navigate to an Explorer/Folder screen (you can also click on the Windows Start button and go to "My Documents or My Computer")
   
   
   
   
2. You will be brought to this window. At the top click on "Tools" and then click "Folder Options"
   
   
   
   
3. A small window will pop up. Click on the"View" tab
   
   
   
   
4.  On the view tab, scroll down to "Hide extensions for known file types." You will need to uncheck the box to the left of this then click "Apply" then "OK"
   
   

You are finished! You can now view file extensions and edit them.

Here is an example of what a file looks like now, showing its extension. Remember to use the "Save As" option in the original program to convert from one format (file extension) to another. 

(keywords: file, extension, windows)

http://go.augsburg.edu/viewfileext

Last Modified: 2015/03/18