Using Zoom for Interviews or Confidential Meetings (Faculty/Staff)
Posted by Christy Mattingly on 05 January 2018 12:46 PM

Zoom's Waiting Room feature can be turned on when the identity of those invited to meet via video conferencing needs to remain confidential while keeping the ease of using the same Zoom personal meeting URL. The host will use the "Participants pane" to select a person in the waiting room to join the Zoom session. Those in the waiting room only see a message on the screen about being in the waiting room and cannot see or interact with others who are also in the waiting room. The only way confidentiality might be breached is if one person is not disconnected from the meeting before another one is allowed in. This feature is more simplified than scheduling meetings in Zoom, and it allows for spontaneity. 

Note: Turning on the Waiting Room feature disabled the ability of participants to join a meeting before the host arrives. Scheduling meetings may be preferable to ensure confidentiality and to allow others to join a session before the host arrives.


  1. Sign into

    (How to sign in via SSO (Single Sign On):

  2. From the top left menu, select "My Profile" to verify "use this ID for instant meetings" is set up. A green check mark indicates it is turned on.

    personal meeting ID indicator is on

  3. From the left menu, select "Meeting Settings".

  4. Scroll down to the "In Meeting (Advanced)" section and turn on the slider for the Waiting room option.

    Slider indicators: gray = off, blue = on.

    slider set to blue background with slider button to the right to indicate "on"

  5. Start your Zoom meeting via the personal Meeting ID URL or by going to Start > Zoom.

  6. Allow participants to enter via "Manage participants".

  7. After clicking "Remove" to exit the previous participant, select the "Admit" button to allow the next participant to join.

  8. Those in the waiting room do not see others. They only see the message "Please wait, the meeting host will let you in soon. Jane Doe's Personal Meeting Room".

Zoom's Waiting Room article:
Last Modified: 2018/01/11

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