Knowledgebase: Faculty and Staff
GAE Resource Manager Instructions (Faculty/Staff)
Posted by Christy Mattingly on 20 June 2017 02:24 PM

The link for the GAE  (Google Apps for Education) Resource list of shared group email accounts and calendars can only be accessed

  • on campus
  • remotely via RDP (Remote Desktop Protocol)
  • remotely via VPN

Once IT has set up a resource for a shared group purpose, non-IT staff are able to add/remove names. An LFC (Liaison for Computing) will discuss options with you to ensure a GAE resource is the best tool for meeting your needs.

It is important to maintain proper access in a timely manner for legal compliance and to avoid issues with trying to remove access for accounts which no longer exist. Changes update once per day and are not immediate, so access may not be available until the day after changes are made.

  1. Go to

    GAE interface for adding or removing delegates

  2. Enter email address in the "Search by UserID" field and click the Search button.

  3. Select "Add as delegate" or "Add as manager". Managers can give others access to the resource. Delegates are able to use the resource, access and respond to email or add items to a calendar.

  4. To remove a person's access, click their username (the first part of email address (e.g.,, then click the "delete as delegate" button.
(keywords: shared mailbox, gmail)
Last Modified: 2017/06/20

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